Privacy Policy

Effective Date: October 27, 2017


At AIBASOFT we respect your need for online privacy and protect any information that you may share with us, in an appropriate manner. Our practice as regards use of your information is as set forth below. As a condition to use of our services, you consent to the terms of the AIBASOFT Privacy Policy as it may be updated from time to time.

AIBASOFT Inc, our subsidiaries and affiliated companies (we or us or our, The Company, AIBASOFT, The Market Place and its products, Service, site, Product), Your privacy is important to us. we collect and process personal information (Personal Data, Information). We are committed to protecting your privacy. This Privacy Policy sets forth AIBASOFT policy concerning the Personal Data and other information that is collected from visitors (you, your, visitor) to the site.

Please note that your use of the site and any of our Services is subject to our Terms and Conditions which you may access at the homepage. Our Privacy Policy and Terms and Conditions are integral to your use of our site. Your continued use of the site will constitute your acceptance of the Terms of Service and this Privacy Policy.

Information that we Collect and Used

When you interact with us through the Services, we may collect Personal Data and other information from you, as further described below:

Personal Information

During the Registration Process for creating AIBASOFT Account, we request for your First and Last name and email address. You will also be asked to choose a unique username and a password, which will be used solely for the purpose of providing access to your AIBASOFT Account. Your name and email address will be used to inform you regarding new services, releases, upcoming events and changes in this privacy policy.

Account Usage Detail

Your Account Usage Details such as time, frequency, duration and pattern of use, features used, and the amount of storage used will be recorded by us in order to enhance your experience of the services and to help us provide you the best possible service.

Attendance Logs

If our Customer (Employer) choose to utilize the optional Time and Attendance module, we shall retain and process biometric device logs of the users for the purposes of calculating attendance and payroll using the rules configured by the Customer. The information collected consists of employee or attendance id along with timestamps of punches (in and out entries.

Location Information

We do not ask you for, access, or track any location based information from your mobile device at any time while downloading or using the Mobile Apps. However, if you are using the AIBASOFT and its products Mobile App, your employer may enable location tracking technology for time keeping purposes. The GDPR legal basis for processing this information is the contractual obligation to your employer to perform the Services. If you apply for a job at AIBASOFT through the site, you may provide us with your location information by selecting the Locate me button. We use this information to present to you available jobs near your current location. The GDPR legal basis for processing this information is your consent.

Financial Information

In case of services requiring payment, we request credit card or other payment Account information, which will be used solely for processing payments. Your Financial Information will not be stored by us. Subject to your prior consent and where necessary for processing future payments, your Financial Information will be stored in encrypted form on secure servers of reputed Payment Gateway Service Provider.

Contact Information

When you express an interest in obtaining additional information about the Services, the site, or Mobile Apps, AIBASOFT may ask you to provide your personal contact information, such as your name, email address, and phone number. This information is used to communicate with you by responding to your requests, comments and questions. The GDPR legal basis for processing this information is the legitimate interest in communicating with you and answering your questions.

Device Information

When using the Mobile Apps, we may request access to your devices camera and photo storage. This allows you to take and upload pictures and such access would only be used in ways you choose. You may at any time revoke access at the device level. We do not access your devices camera and photo storage without your permission. We use mobile analytics software to allow us to better understand the functionality of Our Mobile Apps on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any Personal Information you submit within the Mobile Apps. When you download and use the Mobile Apps, we automatically collect your device information such as operating system version, type, hardware usage statistics, etc. The GDPR legal basis for processing this information is the contractual obligation to your employer to perform the Services.

Visitor Details

We use the Internet Protocol address, browser type, browser language, referring URL, files accessed, errors generated, time zone, operating system and other visitor details collected in our log files to analyze the trends, administer the websites, track visitors movements and to improve our website.


When you visit AIBASOFT, we send one or more cookies - a small file containing a string of characters - to your computer / mobile device that uniquely identifies your browser. We use cookies primarily for user authentication but may also use them to improve the quality of our service by storing user preferences and tracking user trends.

The data automatically collected from cookies and web beacons may include information from your Web browser (such as browser type and browser language) and details of your visits to our Website, including traffic data, location data and logs, page views, length of visit and website navigation paths as well as information about your computer and internet connection, including your IP address and how you interact with our Product. We collect and store this data to help us improve our Website, the Product and the user experience with our Website and Product.

On most web browsers, you will find a help section on the toolbar. Please refer to this section for information on how to receive notification when you are receiving a new cookie and how to turn cookies off. However, if you disable cookies, you may find this affects your ability to use certain parts of our Services.

Information from third-party sources

We may obtain personal information about you from third parties, including, but not limited to, marketing event organizers, partners, and resellers. This information, among other things, may include your first and last name, company name, job title, work email address, phone number and address. Aibasoft requires that any third party providing it with information has obtained the information lawfully and the third party has obtained the appropriate consent to share the information with Aibasoft. If we combine or associate information from other sources with Personal Data that we collect through the Service, we will treat the combined information as Personal Data in accordance with this Policy.

Link to our Websites

Some pages of our websites contain external links. You are advised to verify the privacy practices of such other websites. We are not responsible for the manner of use or misuse of information made available by you at such other websites. We encourage you not to provide personal Information, without assuring yourselves of the privacy policy of other websites.

How we use your Personal Information

Your Privacy is important to us. Aibasoft takes your privacy very seriously. We will never sell, share or transfer your information to third parties without your permission. We will use the Personal Information in a manner that is consistent with this Policy.

  • Provide our products, which includes updating, securing, and troubleshooting, as well as providing support. It also includes sharing data, when it is required to provide the service or carry out the transactions you request.
  • Improve and develop our products.
  • Personalize our products and make recommendations
  • Advertise and market to you, which includes sending promotional communications, targeting advertising, and presenting you with relevant offers.

We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.

In carrying out these purposes, we combine data we collect from different contexts (for example, from your use of two Microsoft products) or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.

Aggregated Personal Information: In an ongoing effort to better understand and serve our users, we may conduct research on our visitor demographics, interests and behavior based on the Personal Data and other information provided to us. This research may be compiled and analyzed on an aggregate basis, and We may share this aggregate data with our affiliates, agents and business partners. This aggregate information does not identify you personally. We may also disclose aggregated user statistics to describe our services to current and prospective business partners, and to other third parties for other lawful purposes.

Reason we share your Personal Data

We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized. We also share data with Aibasoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Aibasoft and its customers.

Legal Basis for Processing Personal Information

However, we will normally collect Personal Data from you only where we need the Personal Data to perform a contract with you, or where the processing is in our legitimate interests or rely upon your consent where we are legally required to do so and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.

We use the legitimate interests legal basis for processing direct marketing mailers/phone calls and have identified that our interests are to provide you with high quality, best in industry, HR & Payroll automation systems to help you efficiently and effectively manage your HR & Payroll operations.

Data Security

Your Privacy is important to us. We take privacy seriously and take robust and reasonable security assures to protect Personal data from unauthorized access, maintains data accuracy, prevent alteration, disclosure and help ensure the appropriate use of the data. The measures we take include:

  • We implement an advanced security method based on dynamic data and encoded session identifications.
  • We used end to end encryption data transformation.
  • We host our websites in a cloud based the most secure server environment that use firewalls.
  • sother advanced technology to prevent interference or access from intruders.
  • We encrypt the data at rest.
  • We restrict access to only authorized personnel through password and authentication processes.

If we learn of a security systems breach, then we may attempt to notify you electronically through our site or by email so that you can take appropriate protective steps.

Information Sharing

AIBASOFTS only shares personal information with other companies or individuals outside of AIBASOFT in the following limited circumstances:

Related Entities: We may share your information with third parties who provide services to us. These third parties are authorized to use your Personal Information only as necessary to provide these services to us. These services may include the provision of (i) email services to send marketing communications, (ii) mapping services, (iii) customer service or support, and (iv) providing cloud computing infrastructure.

Third Parties (Sub-Processors): We employ and contract with people and other entities that perform certain tasks on Our behalf and who are under our control such as an email service provider to send emails on our behalf, mapping service providers, and customer support providers Our Sub-Processors). We may need to share Personal Information with our Sub-Processors in order to provide Services to you. Unless We tell you differently, our Sub-Processors do not have any right to use Personal Information or other information We share with them beyond what is necessary to assist Us. Transfers to subsequent third parties are covered by onward transfer agreements between Aibasoft and each Sub-Processor.

Legal Requirements: We may provide this information when we have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of Aibasoft, its users or the public as required or permitted by law.

Business Transfers: If Aibasoft becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, then the Personal Data may become part of that transferred asset.

Unrestricted information: Any information that you voluntarily choose to include in a Public Area of the Service or share with us through any other means, will be considered as Unsolicited Information. This information will be available to any User or Visitor who has access to that content and shall be deemed to be non-confidential and we shall be free to reproduce, use, disclose, and distribute such Unsolicited Information to others without limitation or attribution.

Third Party service

At times, you may be able to access other Third-Party Services through the site, for example by clicking on links to those Third-Party Services from within the site. We are not responsible for the privacy policies and/or practices of these Third-Party Services, and you are responsible for reading and understanding those Third-Party Services privacy policies.

Your Rights to Accessing and updating your Data

  • What personal data we hold about you.
  • The purposes of the processing.
  • How long we intend to store your personal data.
  • The recipients to whom the personal data has/will be disclosed.

You can request us to erase your personal data or to restrict processing in accordance with the applicable laws. You can object to any direct communication from us. Where applicable, can ask for data portability of your information and the right to be informed about any automated decision-making we may use.

If you believe that we hold any inaccurate or incomplete data about you, you can ask us to correct and/or complete the information and we will work to do so as quickly as feasible, if there is a valid reason for not doing this, we will notify you.

If you seek access to, or wish to correct, update, modify or delete Personal Data or want us to stop contacting you, please contact us at [email protected]. We may ask you to verify your identity before acting on the request. We respond to all requests we receive from individuals wishing to exercise their rights in accordance with applicable data protection laws.

Retention of Data

We will retain Customer Data as necessary to comply with our legal obligations, for litigation/defense purposes, maintain accurate financial and other records, resolve disputes and enforce our agreements.

Your Personal Data that we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive any communication from us or you want us to remove your data from our records.

Changes to this Policy

Aibasoft regularly reviews its compliance with this Privacy Policy. We reserve the right to change or update the Privacy Policy at any time and will notify users of the site by posting such changed or updated Privacy Policy on this page. Under certain circumstances, we may also elect to notify you of changes or updates to the Privacy Policy by additional means, such as by posting a notice on the homepage of the site or by sending you an email.

Any changes or updates will be effective immediately upon posting to the site and will be reflected by the Effective Date. Continued use of the site following any changes shall indicate your acknowledgment of such changes and agreement to the Privacy Policy and any future revisions.

How to Contact Us

If you have any questions or complaints about this Privacy Policy or how we collect or process your personal information or would like us to modify, correct or erase any Personal Data or would like us to stop communicating with you, please contact us at [email protected] You may also contact us by mail at

Level-I Mid Town Plaza Road No. 1,
Banjara Hills Hyderabad-500034,